Technical specifications are how you communicate your product’s functionalities to the outside world. The way you write your technical specifications will determine how comprehensible they are and, therefore, how effective they are. You can write a technical specification in different ways, but it all boils down to clarity and cohesion of thought. If you want to know more about what a technical specification is and how to write one effectively, continue reading:
What is a technical specification?
A technical specification is a written document that details the features and functions of an object or product. It includes drawings, specifications, and other supporting information to demonstrate how your product works. As the name suggests, it’s a document that is “technical” in nature.
How to write a technical specification?
A technical specification is a document that outlines all of the specifications for a product or system, including all its functions, design, and materials. This document is used by engineers and architects to ensure that their project's specifications are met.
Technical specifications emphasize the importance of clear communication between professionals and clients. The number of pages in your technical specification will depend on the complexity of your project. If you need it to be short and concise, then there should be less than 10 pages in your technical specification. However, if you have more information to include, then there should be more than 100 pages in your technical specification.
Checklist for writing a technical spec
Before you start writing your technical spec, it’s a good idea to think about the following:
- 1. What is the purpose of your product?
- 2. Who are the target audience for your product?
- 3. What does your product do?
- 4. How does your product function?
- 5. Are there any potential disadvantages or limitations of this product?
- 6. Is there anything else that you need to consider before writing your specification?
3 Ways to Write a Technical Specification
1) How-to Guide
How-to-Guides are a great way to give people instructions on how to do something. They're easy to understand and they provide step-by-step instructions that make it easy for people to follow along. If you want your readers to be able to use your product, this is probably the best way to go about it.
2) Conceptual Diagrams
Conceptual Diagrams are similar in nature to how-to guides, except they show visual representations of a product's features and functions. This type of diagram makes complicated ideas easier for readers and offers a more comprehensive view of your product. For example, if you had a technical specification on how your product worked, you could create a conceptual diagram that showed the steps in the process or even how each component is used in the manufacturing process.
3) Technical Specifications
Technical Specifications are what most people think of when they hear the term "technical spec." A detailed listing of all the components and parts used in a product that includes measurements and their quantities is given so you can understand exactly what is happening with your product from both an aesthetic and functional standpoint. For example, if you had a technical specification on what size component goes into your device, those specifications would undoubtedly be included because they will help someone who wants to know exactly what is going on with their device as well as those who manufacture it later on down the line.
Whether or not your company should write its own technical specification is dependent on how complex your product is, how much you feel like the process of writing it would benefit you, and whether or not you have the resources to do so. If you don’t want to write your own specification, then outsourcing that task is a good idea. It’s important to note that if you do decide to write your own specification, the process is arduous and time-consuming. It will take hours of research and several drafts before even starting the final version. But if you are dedicated enough for your company to write their own specifications, then go for it! It will be worth it in the end.